2022 - 23 School Year
Band Parent Council By-Laws
See below for full position responsibilities
President - Danielle Pettit
Vice President -
Secretary - Cheryl Fewell
Administrative Assistant - Jennifer Hosie
Treasurer - Tara Elliot
Volunteer Coordinator - Deidre Schmidt
Meal Coordinator - Roxanne Zillinger & Kristin Poage
Charitable Donations - Open
Fundraising Chairperson - Jennifer Hoise
Concession Stands - Eric & Cammie Dorzweiler
Equipment Coordinator - Lance Zach
First Aid Sponsor - Erik Wood
Middle School Parent Liason - Open
Uniform Coordinators - Kim Mittermier
Videographer - Gloria Cavanaugh
Basic Responsibilities
Be pleasant and have a good time. Observe and report. Major discipline issues should be brought to the attention of the directors immediately. If something can be handled discreetly or with a wise word, do so. Remember that kids are kids and they'll do silly things. Treat them as you would want to be treated and they will respond to you in kind. Also, it is expected that parents/chaperones adhere to the same rules as students (profanity, drinking, etc).
Parent Council President
Oversight of all volunteer activities, Chair Council meetings, liaison between Council and Band Directors
Vice President
Assist President, accept President responsibilities for upcoming year
Treasurer
Secretary
Maintain updated rosters, take minutes at Council meetings
Volunteer & Meals Coordinator
Collect and direct inquiries of volunteers for the band, and for band trips
Bandwear Coordinator
Coordinate ordering and distributing hats, t-shirts, shoes, etc.
Concession Stands
Coordinate student fundraising activities
Charitable Donations
Coordinate corporate sponsorships, charitable donations and grants.
Equipment Coordinator
Coordinate Equipment truck and podium crew volunteers for marching band
First Aid Coordinator
- Coordinate qualified volunteers to provide first aid support for the band members. Working knowledge of first aid and medical conditions such as asthma and diabetes required.
- Maintain basic first aid supplies including bandages, ibuprofen and glucotabs for the band members.
- Coordinate medically trained volunteers to travel with the first aid supplies to festivals and band trips.
- Be aware of student medical conditions and alert for issues. Communicate with directors to bench band members if medically necessary.
- On trip years, collect and hold the medical history and release forms.
- Coordinate qualified volunteers to collect and distribute controlled medication on extended trips.
Fundraising Chair
Coordinate student fundraising activities
Middle School Parent Liason
Answer questions and provide help to 8th grade band members and incoming freshmen
Uniform Coordinator
- Coordinate fitting and assigning uniforms and hats during band camp and at the beginning of each semester.
- Coordinate volunteers to hand out and collect uniforms and hats for each performance.
- Coordinate supporting the band with safety pins, sewing and stain removal as necessary.
- Coordinate volunteers to make last-minute adjustments to uniforms, hats and hair before festival performances.
- Communicate uniform replacement needs to director or his designee.
- Coordinate ordering and fitting formal wear for Wind Ensemble at the end of the first semester.
Trip Positions
Lead Chaperone(s)
- To be determined for each trip. Coordinates volunteer activities for the day/weekend/trip. Also has a handheld radio for emergency communication.
Videographer/Photographer
- In the event recording a performance is allowed, we need our camera and tripod available.
Meal Money
- Parent Treasurer prior to leaving and during trip if necessary
Food Service
- TBD: Some trips will have meals prepared by parents; others will involve monitoring behavior/etc. at an eating establishment. Major trips will involve passing out breakfast foods each morning after wake-up.
Hall Monitors for overnight trips
- TBD: Supervise the halls and maintain security for our areas of the hotel. Tape patrol, lights out, front desk contact and act as primary sponsor during the overnight hours.
Bus Monitors
- All adults on each bus: gender separation at night; hand checks; trash watch; noise level/language; limit movement on bus; monitor movies, body sprays, and flash photos
Attendance Takers
- Supervise student bus captains taking attendance to insure accuracy or assume responsibility for task
Room Sponsors for overnight trips
- Responsible for a group of 4-5 students for duration of trip, room checks, wake-up, roll-call (throughout trip), breakfast items to room (if necessary)
Uniforms/Accessories Coordinators
- Maintain extra socks, shoes, pins, gloves, hats, polish instruments prior to performances; inspect uniforms/shoes/instruments b/f go time. Also point A-B movers.
Equipment Coordinators
- Loading/unloading buses/truck/trailer, point A-B movers. Will also have tools boxes accessible.
- Responsible for ASSISTING student equipment mgrs until time for them to be with the band. At that point, adult sponsors TAKE OVER and students go with band. NO EXCEPTIONS.
First Aid - Medication
- Coordinate qualified volunteers to provide first aid support for the band members.
- Working knowledge of first aid and medical conditions such as asthma and diabetes required.
- Maintain basic first aid supplies including bandages, ibuprofen and glucotabs for the band members.
- Coordinate medically trained volunteers to travel with the first aid supplies.
- Be aware of student medical conditions and alert for issues. Communicate with directors to bench band members if medically necessary.
- Collect and hold the medical history and release forms.
- Coordinate qualified volunteers to collect and distribute controlled medication.
Drama Specialist
- TBD: You are the go to person for personal and random issues that pop up. Basically, you'll triage for Ms. Sauls, Mr. Exum and Mr. Chaffee so we can focus on the group.
Warm Bodies
- Always be prepared to help with any situation. If you're traveling on the buses with the band, your first responsibility will be assisting the band. If that is not agreeable to you, you will need to find an alternative mode of transportation to band performances.
We encourage parent participation! Band is a blast, and the kids really like us to be involved. Please feel free to call anyone listed above if you have any questions or would like to let us know that you'll help this year. We're already looking forward to the fall with all the excitement and fun that band offers the kids, and we're looking forward to working together to make WRHS Band the best it's ever been!